responsibilities include :
Human Resources Planning
Prepares human resources plan aligned to the companies’ strategic plan for review by the managing directorand periodically updates the same.
Monitors the plan to ensure its adherence
Ensures that the approved staffing numbers by the board are strictly maintained and variance is communicated to the board for approval
Recruitment / Selection
Develops a recruitment plan and implements the same
Coordinates all recruitment in the Organisation
Prepares recruitment reports for approval
Ensures that each vacant position has an updated job description with competencies clearly outlined to facilitate recruitment
Participates in interviews and salary negotiations.
Prepares letters of appointments
Staff Orientation & Welfare
Develops the staff induction / orientation program and implements it
Coordinates the orientation process for new staff members for ease of integration
Periodically reviews and updates the staff orientation material and program.
Manage Staff welfare.
Training and Development
Conducts on annual basis, the training needs assessment exercise and prepares a comprehensive training and development plan.
Ensures all staff trainings and development initiatives are competency based and there is value for money
Liaises with all heads of departments and sections on training matters
Extracts training needs from the performance appraisal forms at the end of every appraisal period.
Conducts regular benchmarking exercises to ensure that the companies compensation regime is externally competitive
Based on the output of such exercises, design specific initiatives for consideration by management and board.
Prepares staff budgets on annual basis.
Human Resources Policies and Procedures
Regularly reviews and updates HR policies and procedures in line with labour laws for clarity, consistency and information
Coordinates annual appraisal and objective setting process
Receives individual performance contracts, reviews and maintains the same
Prepares appraisal reports and forwards to the managing director for review
Career Management / Schemes of Service
In liaison with the Head of Human Resources and Administration, manages the companies
Organize and maintain personnel records
Update internal databases (e.g. record sick or maternity leave)
Prepare HR documents, like employment contracts and new hire guides Human Resources Policies
Participates in the revision of the companies HR policies Insurance and related staff cover
Liaise with external partners, like insurance vendors, and ensure legal compliance
Registers staff on WIBA and coordinates the same
Handles cases of staff injures in the work place
Registers staff on NHIF and NSSF cover
Create regular reports and presentations on HR metrics (e.g. turnover rates)
Staff Disciplinary matters
Handles all staff disciplinary matters
Coordinates with the staff union on matters related to staff
Responsible for the payroll process
Prepares monthly reports on payroll with regard to budget and numbers of staff on board
Handles all payroll queries
Updates payroll based on approved changes
Coordinates staff leave and maintains updated records of the same
Advises staff on their leave records
Handles staff medical scheme
Handles Staff pension scheme
Answer employees’ queries about HR-related issues
Participate in HR projects (e.g. help organize a job fair event)
Performs any other responsibilities as may be assigned from time to time.
Candidate should have :
5 years of experience in the financial industry space specifically having previous experience in banking or microfinance institutions
Bachelor’s degree in Human Resource Management.
Possession of a master’s degree is an added advantage
Professionally, holder of Higher Diploma in HR, Member of IHRM and practicing license.
Technical skills such as : Performance Management Training and development Human Resources Planning Human Resources research Skills Payroll Management General HR Skills
This position will implement HR strategies, policies, processes, practices and programmes that are aligned with the companies Vision, Mission, Core Values and Business Strategy and that will attract, develop and retain talented people to deliver the strategic imperatives.