Office Administrator - Mombasa
Borderless Tracking Ltd
Mombasa, Kenya
4d ago
source : BrighterMonday

Office Administrator - Mombasa

Borderless Tracking Ltd

Admin & Office

Borderless Tracking Ltd

Admin & Office

Mombasa Full TimeEnforcement & Security KSh Confidential 55m

Job Summary

Reports to Human Resource & Administration Manager. Should have worked in Office Administration in the Mid level or senior level management.

  • Minimum Qualification : Diploma
  • Experience Level : Mid level
  • Experience Length : 5 years
  • Responsibilities

  • Play a significant role in managing the administration department.
  • General office maintenance and timely reporting for staff members
  • Management of petty cash issuance and records
  • Liaise with accounts department regarding payments of all invoices from vendors, ensure up to date of statutory compliance of trading licenses, insurances and other documentation
  • Monitoring / issuance / Recording of company resources and gadget assigned
  • Through back checks to ensure that the reception desk is not left unattended.
  • Dispatch Management
  • Back checks of safety of office equipment and ensure they are in proper working order
  • Regular meetings with the general manager and other departmental heads around company policies and implementation.
  • Monitoring and in charge of all stationery and office supplies (ordering and distributing)
  • Job scheduling for the drivers and the cleaners.
  • Organize meetings and manage schedules.
  • Organize the filling system.
  • Providing admin assistance as need arises.
  • Fuel cards processing for any newly acquired car and motorcycle.
  • Keep track and records of fuel analysis for the vehicles and motorcycles
  • Ensure that the vehicles / Motorcycles are well maintained and in good condition at all times by keeping proper records of the service dates & insurance renewals.
  • Logistics management of the company vehicles (Scheduling of client visits)
  • Scheduling of leave and ensuring there are no lapses in service delivery.
  • Represent the Company in need be situations.
  • Keep the Finance and Admin manager updated on ongoing activities.
  • Attend to any other assignment as may be given from time to time.
  • In charge of all company sim card records that is both CUG and Tracking lines.
  • Initiating monthly requisitions for all office supplies
  • In charge of insurance renewals for all company cars and motorbikes.
  • Keeping of records of safety gear issued to employees.
  • In-charge of keeping records of company assets.
  • Minutes writing when need arises.
  • Liaison with suppliers on procurement and deliveries and Manage relations with them
  • Report any staff misconduct to the Finance and Administration Manager.
  • Qualifications

  • Leadership Skills
  • Human Skills
  • Conceptual Skills
  • Education : - Business Administration Higher diploma Degree and HR Experience is an added advantage.
  • Having worked in Office Administration in the Mid level or senior level management.
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