The Procurement Officer oversees the Purchasing function for obtaining equipment’s, Spares, Maintenance, Repairs & Operation Materials consumables and services requested by all departments and ensures that procurement is timely, competitive and of the required quality and quantity.
Minimum Qualification : Bachelor
Experience Level : Mid level
Experience Length : 3 years
PRIMARY DUTIES / RESPONSIBILITIES
Ensuring all control procedures set forprocurement sections are always adhered to and reporting any deviation to theManaging Director immediately.
Monitor the delivery of all goods andservices to ensure that items are delivered as per orders and advice userdepartments of any deviation
Ensure that all suppliers have gone throughthe prequalification processes before engaging business with them.
Manage the local and overseas buyingprocess ensuring it is timely, efficient, effective and budget compliant
Ensure that contractual obligations tosuppliers are met at mutually beneficial terms both to the company & to thesupplier
Maintain sound and cooperative relationswith other departments providing information and advice as necessary to ensuresatisfactory service delivery
Ensure that there are sufficient stocks ofconsumable materials to mitigate against stock outs
Ensure uninterrupted flow of equipment’s,spares & services from external sources through effective management of theprocurement processes.
Maintain effective relationships withexisting sources of goods & services and develop other sources either asalternatives or to meet emerging or planned needs.
Lead the supplier prequalification exercisein liaison with department heads and ensuring results are communicated tosuppliers.
Always maintain the approved supplier list.
Coordinate purchasing activities and e.g.annual tendering process, whilst ensuring the company’s cost structure isprotected and that we obtain best value for money on all supplies.
Negotiate with suppliers, raise purchaseIndents, draft contracts with selected suppliers with approval from theManaging Director
Manage the international buying processensuring it is timely, efficient & complies with all regulatoryrequirements.
Ensure and confirm there is no replicationof spares, equipment’s being purchased
Involve the technical team when purchasingspares and understand the use of an equipment / spares being purchased
Vetting of suppliers. The company shouldreceive utmost three quotations before engaging a supplier and ensure that theselected suppliers are credible, reliable and capable of delivering requiredgoods and / or services.
Negotiate with the supplies on the bestpayment terms and discounts
Any other duty that may be assigned fromtime to time by the Managing Director.
Education / qualifications
Degree in a business-related field
Diploma in Purchasing & SuppliesManagement would be an added advantage
Three years working experience inprocurement, one of which should have been at a supervisory level.
Honest and possessing a high level ofintegrity
Good Negotiation skills
Good interpersonal skills
Good team player
Ability to exercise sound judgment
Computer literacy and familiarity withstandard office computer applications
Ability to work under pressure and to meetdeadline