Procurement Officer
Human Capital Synergies (HCS) Africa Ltd
Nairobi, Kenya
11h ago
source : BrighterMonday

Job Summary

Overall purpose : The job holder is responsible for ensuring quality, effective and proactive local procurement support services to the Company.

  • Minimum Qualification : Bachelor
  • Experience Level : Mid level
  • Experience Length : 3 years
  • Job Description

    Key Operational Responsibilities :

  • Develop, align and execute the Company’s procurement strategy, policies and procedures.
  • Prepare annual procurement plans for goods and services.
  • Prequalify suppliers for goods and services and develop and manage supplier master data base.
  • Manage the procurement process to achieve 100% procurement plan.
  • Prepare tender documents in liaison with user departments.
  • Prepare local purchase orders, quotations, and tenders for the Company.
  • Prepare contract documents for services.
  • Assist in managing Company inventory.
  • Receive, open and evaluate proposals and quotations for goods and services.
  • Receive and verify deliveries of materials / goods.
  • Distribute office consumables to staff.
  • Maintain an up-to-date database of all Company suppliers.
  • Undertake market survey of relevant products.
  • Conduct stock take on regular basis and reconciliation of physical stocks and records.
  • Ensure that purchases arrive on schedule and meet specifications.
  • Prepare weekly, monthly and annual procurement reports.
  • Key Qualification and Experience :

  • Bachelor’s degree in Commerce / Procurement / Supply Chain Management or its equivalent.
  • Must possess a recognized professional purchasing / supplies qualification CIPS / CPSP or Diploma.
  • Must be a member of KISM / CIPS.
  • Certificate of good conduct from DCI.
  • At least three (3) year experience in similar assignments.
  • Technical / operational competencies.

  • Proven ability to coordinate with other departments within a Company.
  • Good knowledge of supplier and third-party management.
  • Aptitude in decision-making and working with numbers.
  • Analytical skills.
  • Good knowledge of public sector procurement rules and regulations.
  • Excellent computer skills.
  • Honesty and integrity.
  • Strong negotiation, organizational and communication skills.
  • Applicants who meet the requirements stated above should send their applications and detailed CVs with a day - time telephone number with Procurement Officer on the Subject line.

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