The primary role of the Assistant Administrator is to provide administrative support to the Estate Administrator.
Minimum Qualification : Unspecified
Experience Level : Management level
Experience Length : 5 years
Reporting to . Estate Administrator
Location . Nairobi
Terms of Contract . 12- month, renewable contract.
Therole of the Estate’s Assistant Administrator (AA) is a varied and interestingrole supporting and working closely with the Estates Manager.
DUTIES AND RESPONSIBILITIES
Bythe nature of the responsibility, the following list is not exhaustive, but is aguideline as to the main requirements of the role.
The primary role of theAssistant Administrator is to provide administrative support to the EstatesAdministrator. The AA must be willing and flexible, prepared to carry outreasonable tasks not necessarily covered within this Job Description.
Thefollowing duties are to be undertaken :
Administer the Estates Administrator’s office
Provide a reliable point of contact foractivities related to administration of the Estate
Provide routine secretarial support to theEstate Administrator
Maintain activity records
Keep and file all records (both paper andelectronic)
Deputise for the Estates Administrator, asrequired.
Order materials and equipment, and monitordeliveries and invoices.
Prioritise and coordinate all repairs andmaintenance activities
Ensure all Planned maintenance servicing iscarried out
On behalf of the Estates Administrator, instructand assist site contractors providing access to areas, as needed.
PERSONAL PROFILE AND SKILLS
Extensive experience in office administrationand secretarial duties-essential
Able to use initiative and to workunsupervised-essential
A thorough working knowledge of Microsoft Office(particularly Word, Excel and Outlook)-essential
Confident to instruct the Estates team in theallocation and monitoring of their work as required
Comfortable handling confidential information
Multi-tasking and time-management skills, withthe ability to prioritise tasks.
The right individual will be the one willing tolearn and make the job his / her own ensuring that an efficient and effectiveservice is delivered at all times.
TheAssistant Administrator has a day-to-day working relationship with the EstateAdministrator and support staff.
HOURS OF WORK
9am 4pm, Monday Friday
Weekends, as and when required
QUALIFIED CANDIDATES ARE REQUESTED TO SEND THEIR CV VIA THE APPLY NOW BUTTON.