Facility Manager
Cornerstone Preparatory Academy
Nakuru, Kenya
6d ago
source : BrighterMonday

Job Summary

We are currently seeking for a qualified professional to fill the role of Facility Manager.

  • Minimum Qualification : Diploma
  • Experience Level : Management level
  • Experience Length : 3 years
  • Job Description

    Specificduties of the Facility Manager will include, but not limited to :

  • Ensuring the institution meets health, safety and environmental required standards and complies with all legislations which are in tandem with community expectations and Government regulations.
  • Managing and overseeing Building Maintenance, Renovations, and Repairs : You will be in charge of managing building maintenance, renovation projects and repairs of damages by directing landscaping design and activities, manage crews / staff for renovations or new building projects, and schedule and follow up on repair and maintenance of building structures and electrical, plumbing, vehicle maintenance, equipment, grounds, housekeeping and other systems.
  • Inspecting buildings’ structures to determine the need for repairs or renovations on a weekly or biweekly basis and sharing maintenance plan with the DO / SMT.
  • Reviewing utilities consumption and strive to minimize costs where applicable.
  • Supervise all facilities staff (Housekeepers, Drivers, Guards, technicians, groundskeepers etc.) and external contractors and developing work plans for the department and assigning staff duties regularly.
  • Organizing department’s regular meetings to review work plans and any other duties assigned and sharing the minutes of such meetings with the DO / SMT.
  • Directing and ensuring that procurement processes adhere to the procurement policies and contract management procedures for the institution for ongoing building projects.
  • Providing oversight of all the projects of the institution for accountability of resources processes etc.
  • Providing regular updates of construction projects undertaken by the institution occasionally to the SMT. These updates will include but not limited to;
  • i) Financial position of the project at any given time (weekly) against the funds allocated.

    ii) Progress of the project viz-a-viz the approved critical path.

    iii) Weekly reports on the oversight of manpower resources (Unskilled vs skilled labor).

    iv) Any other updates that will be required from time to time.

  • Oversight of the institution’s 24 hour security systems and protocols and issuing reports to the DO / SMT on violations of the protocols which could cause security threats to the institution.
  • Provide oversight of management of the institution’s utilities, communications and IT infrastructure and reporting any incidences accordingly in line with the policies set.
  • Developing strategic plans to ensure space, facility and infrastructural needs are met effectively.
  • Implementing and Coordinating waste disposal plan for the institution in accordance with the Government regulations.
  • Ensuring compliance with Government regulations and laws on any construction project / transport regulations etc and advising the Management accordingly on any changes to such regulations.
  • Overseeing contractual work the institution might be engaged in. This is to ensure that contract agreements entered into are well recognized legally and binding.
  • Managing Facilities department’s budgets : You will be in charge of creating and managing the budgets for the department which includes building maintenance and other related activities.
  • You will develop budgets for supplies, personnel, contractors, and other facility needs by ensuring that all operating costs fall within a structured budget for every quarter.

    These budgets must be periodically reviewed with senior management before implementation.

  • Appropriate Committee participation with periodic reports, evaluation and updates on areas under management.
  • Management of staff and children’s official transport requirements and logistics
  • Maintenance and acquisition of support vehicles for the ministry.
  • Preparation of quarterly departmental budgets, project and equipment cost estimates, bills of quantity etc.
  • Overseeing the training and development of departmental staff with appropriate skills for efficient service delivery.
  • Assisting in the investigation, acquisition, development and maintenance of land, utilities and other necessary infrastructural requirements for the ministry.
  • Arrange Workstations and Placement of Office / classroom’s Furniture : The interior design of workstations, furniture, and other items within an organization’s building typically falls to the Facilities Director.
  • Therefore you will be required to recommend furniture and office equipment styles and models, arrangement of furniture in offices / classrooms, and supervise the layout of departmental workstations and offices upon seeking approvals from the DO / SMT.

  • Reporting to the Director of Operations about the progress of the department.
  • Conducting of performance evaluation for the facility department staff under the guidance of the DO and the HR.
  • Preparing and submitting daily progress report on time to the SMT through the DO / HR as required.
  • Oversees contractors involved in facility projects and delivery of services in a timely manner.
  • Ensures building operations comply with all Kenyan Government laws and regulations.
  • Creating functional strategies and specific objectives for the department by developing policies / procedures to support the functional infrastructure of the institution.
  • Working closely and consulting with the Director of Ministry Development in ensuring projects are completed as required and to the required standard.
  • Any other duties assigned from time to time.
  • Qualifications and Experience

  • Grade test I in electrical / plumbing.
  • Crafts 1, 2 or 3 in electrical / plumbing.
  • Relevant experience in management.
  • Diploma in electrical or plumbing will be an added advantage.
  • Required Skills

    In addition to the above, the candidate should show evidence of the following :

  • Ability to prioritize and manage multi-functional tasks.
  • Ability to work effectively under pressure, and against strict time constraints.
  • Must be able to travel to various work-site locations on demand.
  • Must be able to effectively communicate (oral and written) with all employees, contractors and vendors.
  • Self-starter and team player.
  • Must be organized and provide deliverables in support of project plans.
  • Suitable and qualified individuals should send their applications to theDirector before or on 30th June, 2020.Only shortlisted candidates will be contacted.

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