Chief, Office of the Executive Director, D1
UN HABITAT - United Nations Human Settlements Programme
Nairobi, Kenya
3d ago

Responsibilities

  • Directing and managing the Office of the Executive Director (OED) through ensuring overall coordination of the substantive support to the Executive Director in the implementation of his / her mandate on behalf of the Secretary-General;
  • Providing strategic planning of the Executive Director's political and managerial objectives in cooperation with heads of Branches and Offices at UN-Habitat;
  • Providing policy advice and recommendations to the Executive Director in the exercise of his / her functions;
  • Coordinating the activities of UN-Habitat Branches and Offices as related to the Executive Director's responsibilities and monitoring implementation;
  • Maintaining liaison with high-ranking representatives of Member States, as well as other international organizations and external partners on substantive, political and procedural questions and providing advice to the Executive Director on these issues;
  • Managing the correspondence of the Executive Director and coordinating follow-up across UN-Habitat;
  • Overseeing the preparation of and reviewing draft correspondence, official statements and reports for the Executive Director's signature or clearance;
  • Conducting relevant research and preparing background papers on matters of concern to the Office;
  • Formulating and implementing the work programme of the Office, determining priorities and monitoring progress; Overseeing the preparation of the budget and processing of human resources matters;
  • In the absence of the Executive Director, receiving visitors, performing representational functions, organizing and attending meetings on his / her behalf.
  • Competencies

  • Professionalism : Excellent knowledge of the institutional mandates, policies and procedures of the United Nations; experience in the coordination of the activities of high-
  • level officials and the provision of policy advice on a range of managerial and political questions. Strong analytical skills and proven ability to develop policy options and strategies;
  • ability to establish and maintain contacts at all levels. Sound political judgement and diplomatic skills. Shows pride in work and in achievements;
  • Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Is Motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges;
  • Remains calm in stressful situations;
  • Communication : Speaks and writes clearly and effectively; Listens to other, correctly interprets messages from others and responds appropriately;
  • Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience;
  • Demonstrates openness in sharing information keeping people informed;
  • Planning and organizing : Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments;
  • adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning.

  • Monitors and adjusts plans and actions as necessary. Uses time efficiently;
  • Leadership : Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives;
  • Establishes and maintains relationships with a broad range of people to understand and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions;
  • Drives for change and improvement; Does not accept the status quo; Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing;
  • Judgement / Decision-making : Identifies the key issues in a complex situation, and comes to the heart of the problem quickly;
  • Gathers relevant information before making a decision;
  • Considers positive and negative impact of decision prior to making them; Takes decisions with an eye to the impact on others and on the organization;
  • Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts;
  • Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decision when necessary.

    Education

  • Advanced university degree (Master's degree or equivalent) in political science, international relations, management or other relevant discipline is required.
  • A first university degree with a combination of two additional years of qualifying experience may be accepted in lieu of the advanced degree.

    Work Experience

  • A minimum of fifteen years of progressively responsible experience in political affairs and / or management in a politically sensitive environment, including at least five years at the international level in the area of human settlements and / or development assistance is required;
  • Experience in providing strategic policy advice to senior level officials is required;
  • Experience in executive direction and management of a multilateral organization is desirable.
  • Languages

  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
  • Working knowledge of another United Nations official language will be an advantage.

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