ACCOUNTS ASSISTANT
BBOXX Capital Kenya Limited
Kisumu CBD
6d ago
source : Pigiame

Responsibilities

Fixed Asset Management

A member of the fixed assets verification exercise team

Responsible for ensuring that a correct fixed assets register is maintained (to be assigned to the assistant)

Post additions and disposal of assets into the register and general ledger

Purchases Ledger

Confirm and assign correct codes to supplier invoices

Prepare payments to suppliers according to the due dates ensuring all reconciliations and relevant documents are attached

Produce aged creditors analysis by the 4th of the following month

Communicate to the vendors on reconciling items with specific requests to correct the anomaly

Monitor advance payments regularly to ensure receipt of goods and services

Monitor and report to the Country Accountant for unpaid supplier balances which are more than 3 months

Bank & Petty Cash

Writing checks and updating the bank account on daily basis

Prepare regular bank reconciliations and submit to Country Accountant by the 3rd of every month

  • Distribute cash / cheques and ensure requests from staff for advances / reimbursements are paid on time
  • Ensure proper filing of Finance and accounting records.

    Inventory

    Assist in monthly stock counts as and when called for

    Expense accounts Maintain a record of all expense accounts and promptly file them in the general ledger file for review by the 4th of every month.

    Ensure all expenses are accurately posted and provide a reconciliation of all general ledger accounts and control accounts

    Relationship Management Manage relations with key suppliers & resolve all disputes

    Advise the Country Accountant on the financial consequences of all proposed courses of action

    Training and development & Performance

    Attend relevant training as and when required and be aware of future developments regarding finance and accounting & the overall business

    To participate in performance management reviews (Appraisal conducted by the Country Accountant)

    Compliance with Regulatory Authority Requirements Participate in the annual audit by providing required support documents and schedules

    Budget and Cost Control Review of cost and escalate variations to the Country Accountant

    Advise the Country Accountant on major financial issues which are outside the agreed management authority (e.g. fundraising)

    Monitor Financial Progress and Performance Preparation of monthly bank reconciliations and submit to the Country Accountant for review and approvals

    Adhere to the finance policies and procedures

    Attend weekly and other regular meetings as required

    Qualifications and Experience

    Professional accounting certification, CPA(K)

    1 years of experience in accounting position

    Knowledge of finance, accounting, budgeting, and cost control principles

    Knowledge of automated financial and accounting reporting systems.

    Knowledge of government and tax regulations.

    Ability to analyze financial data and prepare financial reports, statements, and projections.

    Work requires professional written and verbal communication and interpersonal skills.

    Willingness to work on a flexible schedule.

    Competencies

    Ability to multi task

    Trustworthy, high degree of integrity

    Ability to work independently

    Ability to work in a highly computerized environment

    Ability to work under pressure and excellent organizational skills

    Willingness and ability to work such hours as are necessary to accomplish job requirements

    Excellent written, oral and interpersonal communication skills

    Experience In accounts receivable, accounts payable, and general accounts

    He / she will be responsible for performing day to day finance and administrative tasks under the direction and guidance of the Country Accountant.

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