Education Completion of High School Diploma or equivalent is required. Additional technical training in the field of administration and human resources management is highly desirable.
Must have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.
1. Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings.
responds to moderately complex information requests and inquiries, creates iNeed SRs as appropriate and assigns inquiries to appropriate HRMS personnel for further processing.
2. Prepares and issues certified pay slips for staff upon request, coordinates UNFCU external payment requests and Letters of Attestation.
Assists in providing software and office equipment support. Provides guidance to less experienced staff on office processes and procedures, computer applications such as iNeed system and Umoja Employee Self-Service actions.
monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. Performs data entry and extraction functions.
coordinates shipment arrangements, courier services and pouch dispatch, etc. Performs general administrative tasks e.g. arrangements for meetings and other events, reservations, follow-up, to include preparing and / or processing administrative requests / documents (e.
g. requisitions, purchase orders, authorizations, visa applications, etc.
uses standard word processing package to
produce a wide variety of large, complex documents and reports. Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with requirements UN Rules and Regulations, Administrative Instructions, Information Circulars, SG Bulletins, UN correspondence
manual, verbal and written instructions from the supervisor, established procedures / guidelines. The incumbent is expected to exercise sound judgement on the best way to complete a task.
He / she may propose internal guidelines.
6. Perform any other duties as may be required.
Required education : Vocational school
Required relevant work experience : 5 years
Required languages : English (Spoken : fluent Written : fluent)