Job Summary
Postholder is supposed to oversee is the African Dairy Conference and Exhibition. This is a big event that requires meticulous planning and you will lead in implementing it.
You are also required to offer support to a sister company, Dairy Consulting Ltd as and when required.
Minimum Qualification : Bachelor
Experience Level : Mid level
Experience Length : 3 years
RESPONSIBILITIES
Assist in writing and implementing effective admin documents including letters, minutes, memos, contracts, proposals, reports, presentations and undertake full quality assurance to ensure that they conform to our company or client’s standards and will promote the image and objectives of ESADA
Assist in development of ESADA Strategic plan, Operation plans and Concept notes for funding
Attend relevant ESADA meetings and fora
Manage and update all social media platforms for the company and related activities and partners
Proactively respond to members and client’s requests or enquiries and resolve complaints problems independently with appropriate management guidance.
Attends and contributes ideas to event planning meetings
Assist in maintaining and updating database for members, partners, service providers, and clients among other relevant stakeholders of ESADA
Assist in reviewing documents and promotional materials
Obtaining quotes and sending out suppliers briefs and follow up to ensure effective implementation of ESADA events and activities
Check deadlines on incoming requests and put preliminary work in place
Prepare payments by verifying documentation, and requesting disbursements.
Prepare and control administrative budgets
Handling all calls, message recording and communicate in a timely manner
Schedule appointments with members, clients and suppliers
Keep projects in schedule and follow through to ensure delivery within deadlines
Take initiative in Manager’s absence
Assist in overall administration work including filing of documents and returns, photocopying, printing among others
Update and follow up delegated tasks to ensure progress to deadlines
Assist in conception, overall design and co-ordination of events
Undertake any other duties assigned by the Executive Director
Ensure a harmonious and conducive teamwork throughout all departments
QUALIFICATIONS
Bachelor's degree in a Business course
A minimum of 3 years experience
Exceptional leadership, time management, facilitation, and organizational skills
Outstanding working knowledge of change management principles and performance evaluation processes.
The ability to command respect and to create a sense of community amongst the members of the project teams.
Good knowledge of budgeting and resource allocation procedures
Sufficient seniority and credibility to advise project teams on their projects in relation to the programme.
He ability to find ways of solving or pre-empting problems
Skills Required
Self-driven with a hunger for results.
Go-getter
Excellent organization and interpersonal skills
