Manager - Finance & Administration
BrighterMonday Consulting
Nairobi, Kenya
7h ago
source : BrighterMonday

Job Summary

Manage financial and administration teams to achieve company financial goals. Develop the overall corporate financial goals and objectives

  • Minimum Qualification : Masters
  • Experience Level : Management level
  • Experience Length : 5 years
  • Reportees :

  • Accountant / Accounts Clerks
  • Stock controller
  • Counter sales assistant
  • Primary Objectives & Targets :

  • Responsible to maintain accountability and integrity of every single transaction of the business which has got financial implications
  • Strictly comply to all statutory obligations as per the policy of the organization
  • Consolidate the accounts and prepare monthly management accounts before 8th of following month
  • Advise management on time to time regarding actions that are necessary to improve the profitability of the business
  • Establish internal control all across the organisation
  • Prepare annual budgets and submit for Board reviews based on Revenue and Expenses projected by all departments
  • Credit Control and management. Development and implementation of the Credit Policy
  • Key Performance Indicators :

  • Submission of Cash flow projection of following month by 29th of previous month
  • Submission of Bank reconciliation by 5th of following month for previous month
  • Submission of monthly management accounts 8th of following month for previous month
  • Completion of all statutory obligations as per laid down target dates (PAYE, VAT, NSSF, Withholding tax return, Workmen compensation, Insurance, Provisional return, Year-end audit, Corporation tax, Annual returns of Company and individual Directors)
  • Periodical Stock audit report of Raw material, Finished goods and Engineering spares
  • Average debtor level As per set target
  • Average creditor level As per set target
  • Principal Responsibility :

  • Independently run Accounts & Administration Department on day to day basis
  • Budget : Establish budgeted P&L and Cash Flow for next financial year by the beginning of 4th Quarter of previous year by coordinating with CEO, Sales Manager, Stores Manager, Plant Manager and HR Manager.
  • Control and monitor all revenues and expenses on month to month basis and advise CEO on variance and suggest suitable solutionAnalyze Gross Profit level and facilitate every member with necessary information towards improving the profitability

  • Sales & Debtor management : Monitor and control invoicing of all categories of sales.Reconcile route sales as per stores information regarding the dispatched quantity on day to day basisConsolidate debtor outstanding on month to month basis and coordinate with Marketing Manager and collect all outstanding positions.
  • Advise CEO in case of any account which is moving towards bad debt position

  • Cash handling : Ensure that cash that is received is recorded and receipt is prepared for that. Control the movement of petty cash and IOU.
  • Ensure that money which is taken on IOU must be closed by the following day. Verify cash book on daily basis to ensure accountability of all cash transactions are maintained

  • Banking : Bank entire collection of cash after providing for petty cash expenses in the bank along with cheques on daily basisMonitor the movement of various accounts in different bank online and update ledger accordinglyReconcile all bank accounts by end of every month before 5th of following month and submit to CEOManage relationship and liaison with the Banks personnel
  • Local purchase : Control local purchase of material, spares and consumables as per laid down proceduresEvaluate new supplier and also existing supplier periodically.
  • Consolidate creditors and organise payment on due date

  • Imports : Co-ordinate with CEO for the material requirement plan by the last week of every month. Follow up the imports as per the laid down proceduresOrganise to clear every consignment at the border by coordinating with authorized clearing agentsConsolidate overseas creditors and transportation and advise CEO for paymentEnsure every import consignment has come through proper statutory documentation at the borderIn case of machineries, coordinate with logistic company to bring the consignment to ICD and apply for VAT deferment before the consignment is cleared.
  • Follow up with bank on the TT copy of overseas payments executed and advise relevant supplier with payment advise

  • Payroll : Direct accountant in preparing monthly and weekly pay roll and cross verify for the correctness of calculations before employees are paidEnsure that all statutory obligations like PAYE and NSSF are addressed correctly on all the time.
  • Statutory obligations : Ensure that all statutory obligations are met as per the time frame set by individual bodies. Maintain proof of submission with proper identification and ease of retrievalLiaise with statutory body in case of any claim
  • Costing of products : Establish the cost of each product (both imported and locally made) on quarterly basis with prevailing conditions then and advise CEO regarding the realization of each product and profitability
  • Stock control : Ensure that physical stock of raw material, consumables, finished goods and engineering spares are verified for their correctness with the system and advise CEO with variance analysis report periodicallyReconcile total material issued to production and finished goods produced and sent to stores and establish Mass Balance of entire factory.
  • Advise CEO with reconciliation reports.

  • Asset management : Ensure that all existing assets are recorded for quantity and values in a separate Asset Register which is updated as and when a new asset is added or removed from the systemConduct periodical audit to ensure that physically assets are available as per the record and update CEO with reportEstimate depreciation of various assets as per guidelines and adjust the book value at the end of each yearPrepare annual insurance plan and advise CEO for the sum to be insured.
  • Arrange quotes from various insurance companies and submit for CEO approval.

  • System Management & Administration : Administer software and ERP (SAP) and coordinate with AMC service provider in case of any failure in the systemLead the process of implementing and upgrading of software on time to time basis and coordinate with other department users for the successful implementation and follow up
  • Monthly management & Financial reporting : Consolidate the accounts on monthly basis and submit monthly management account before 8th of following month.
  • Analyze and prepare cost centre report wherever applicable and advise CEO for any equipment / cost centre which is incurring abnormal expense

    Candidate requirement :

  • Masters in Finance or Commerce related field, with minimum 5 years experience in managerial capacity. Additionally, a Professional qualification in Accounting (CA / ACCA / CPA / CIMA / FCA) is a must.
  • Preferable age group of 30 40 years.
  • Must have proven track record of integrity in handling finance portfolio
  • Experience in manufacturing industry is a must
  • Familiarity with Uganda statutory obligations is an advantage
  • Must be strong in establishing internal controls and audit formalities
  • Must be proactive, dynamic in leading the entire business in terms of financial portfolio.
  • Ability to train and mentor team and juniors, and must have a proven track record of empowering human resource
  • Performance driven, and orientation, with evidence of all past achievements
  • Must be conversant with accounting software, and good experience and use of SAP, and EXCEL is essential
  • Good command of spoken and written English
  • Apply
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