TRANSPORT ASSISTANT
United Nations
NAIROBI
6d ago

Responsibilities

Within delegated authority, the Transport Assistant will be responsible for the following duties :

Fleet Vehicle Inventory Unit duties

  • Conducts distribution of non-expendable transport assets.
  • Conducts bi-annual physical inventory of non-expendable transport assets in accordance with the established procedures and deadlines.
  • Conducts vehicle inspections.
  • Maintains records for non-expendable transport assets, including records in fleet management databases.
  • Assists in preparing Business Object Reports.
  • Assists in coordinating the Mission Vehicle Establishment Committee (VEC) meetings.
  • Assists in the development and implementation of the Vehicle Replacement Policy.
  • Processes the vehicle write-off cases in accordance with the established procedures and deadlines.
  • Provides technical expertise on contingent Owned Equipment (COE) and safety inspection.
  • Provides technical expertise on Contingent Owned Equipment (COE) and safety inspection.
  • Provides inputs for statistical report on transport fleet utilization and composition.
  • Monitors the constant availability of vehicles for temporary assignment.
  • Monitors that transportation equipment is returned in good working order on check-out by the outgoing personnel.
  • Prepares monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of MINUSMA vehicle fleet.
  • Transport Warehouse duties

  • Carries stock of light and heavy vehicle spare parts and issues required for items to workshop mechanics and motor transport officers.
  • Conducts regular inventory checks of the Transport Warehouse stocks.
  • Maintains warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Warehouse supervisor in accordance with the established procedures and deadlines.
  • Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures
  • Coordinates the planning and implementation of projects within Transport Warehouse and facilitates training of staff.
  • Transport Dispatch duties

  • Identifies transportation requirements within the area of responsibility.
  • Analyses transportation requests and carries out rout planning reconnaissance.
  • Establishes service timetable and driver rosters.
  • Prepares and disseminates information regarding transport services and transport facilities available to customers. In order to ensure maximum utilization and effective use of vehicle and driver resources ensures that all mission personnel are aware of the services available to them and also of any changes that occur.
  • Coordinates the provision of regular shuttle bus services along established routes.
  • Coordinates the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
  • Provides transportation briefings to incoming personnel at the check-in.
  • Monitors that the mechanical conditions and ensures daily maintenance are performed on all dispatch vehicles and shuttle buses.
  • Liaises and coordinates with the workshop vehicle technicians on the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
  • Maintains files and documentation related to assigned duties and prepares reports for supervisors.
  • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
  • Transport Driver Testing / Damage Discrepancy Report duties

  • Maintains data bases to monitor the mission personnel in possession of the UN driving permits.
  • Conducts driving test assessments for the field mission staff members.
  • Monitors contractual performance of vendors and verifies financial invoices.
  • Participates in the development of the Transport Section’s annual proposals.
  • Participates in the development of the Transport Section’s Standard Operating Procedures.
  • Participates in the training activities to enhance the capacity of international and national staff members.
  • Performs other duties as required.
  • Competencies

  • Professionalism - Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter;
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns;
  • Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise;
  • is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments;
  • Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary; Uses time efficiently.

    Education

    High school diploma or equivalent vocational certificate in transport management, or logistics management related occupation is required.

    A valid driver’s license with certification in defensive and all terrain driving technique is a requirement.

    Work Experience

    A minimum of six (6) years of progressively responsible experience in motor vehicle transport operations or related areas is required.

    Excellent knowledge of vehicle tracking systems, Carlog system. GPS systems and coordinate, vehicle FMS management systems, GPS / GSM communication, and knowledge of RF system required.

    Over 3 years experience as a certified driver testing officer is required.

    Electronic fuel management (EFS) experience is required.

    Experience in international operations in a post conflict environment is desirable.

    Experience on Material Handling Equipment is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in oral and written English is required.

    Knowledge of French is desirable.

    Assessment

    Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

    Special Notice

    This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body.

    Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates.

    Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station / s specified in the Job Opening.

    Applying to this job opening carries an expectation to accept the offer, if selected.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

    Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.

    Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-

    link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

    No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

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