SENIOR PROGRAMME MANAGEMENT OFFICER
United Nations
NAIROBI
1d ago

Responsibilities

1. Advises the Executive Director on programmatic, policy and managerial issues by :

  • Coordinating strategic prioritization of all communications addressed to the Executive Director, reviewing, commenting and suggesting courses of action, monitoring progress of preparation;
  • Finalizing documents reflecting UNEP policies;
  • Monitoring and identifying emerging policy and managerial issues in consultation with UNEP senior management;
  • Preparing background briefing materials for the Executive Director.
  • 2. Maintain liaison with UNEP Divisions and serve as contact between the Executive Director, the Executive Office, Senior Management and UNEP Regional Offices through :

  • Establishing and maintaining effective liaison with senior management on policy as well as programmatic issues relevant to the Executive Director's functions and responsibilities;
  • Liaising closely with the Deputy Executive Director, Chief of Staff and the Executive Office team, keeping abreast of key developments on strategic issues;
  • Managing the Executive Director's day-to-day commitments;
  • Ensuring prompt and efficient communication and coordination between the Executive Director and UNEP Divisions / Offices;
  • Reviewing communication / correspondence together with the Chief of Staff for the Executive Director's approval;
  • Drafting correspondence for and on behalf of the Executive Director, including confidential correspondence, in close liaison with the Divisions and relevant staff;
  • Coordinating, planning, preparing and organizing the Executive Director's official travel;
  • Accompanying the Executive Director on missions and keeping in close contact with Executive Office with regard to the substantive and logistical preparations required.
  • 3. Ensuring liaison with external partners by engaging with key officials at all levels outside the organization by :

  • Advising and supporting the Executive Director with governments, delegations, senior UN officials, UN system organizations and non-governmental organizations;
  • Facilitating effective communication and contacts between the Executive Director and these bodies / organizations;
  • Bringing to the Executive Director, Deputy Executive Director and Chief of Staff's attention, issues relevant to UNEP's bilateral relations with governments and inter-agency cooperation;
  • Receiving and reviewing confidential communication from governments and drafting correspondence for and on behalf of the Executive Director.
  • 4. Overseeing the coordination of the Executive Director's meeting scheduling and communication through :

  • Directing substantive support to the Executive Director's meetings, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations,
  • etc. and coordinating follow-up actions;
  • Coordinating the activities of UNEP-related participation in international conferences involving the Executive Director;
  • Advising the Executive Director on internal and external communication of UNEP in close collaboration with the Executive Office's Communications Officer and UNEP's Communications Division;
  • Keeping abreast of follow-up from Senior Management Team meetings together with the Chief of Staff and the Senior Adviser.
  • 5. Undertaking ad hoc assignments at the request of the Executive Director

    Competencies

  • 1. Professionalism : Demonstrated professional competence in the field of sustainable development and multilateral relations;
  • Strong analytical skills and ability to analyse complex political issues; High degree of flexibility; Willingness to travel extensively;
  • Ability to work in a multi-cultural and multi-ethnic environment with sensitivity and respect for diversity. Shows pride in work and in achievements;
  • Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges;
  • Remains calm in stressful situations.

  • 2. Planning & Organizing : Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments;
  • adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary; Uses time efficiently.

  • 3. Teamwork : Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise;
  • Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions are not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • 4. Leadership : Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Serves as a role model that other people want to follow : Empowers others to translate vision into results;
  • Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support;
  • Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvements; does not accept the status quo;
  • Shows the courage to take unpopular stands.

  • 5. Managing Performance : Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member;
  • Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines;
  • Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative;
  • Actively supports the development and career aspirations of staff; appraises performance fairly.

    Education

    Advanced university degree (Master's degree or equivalent) in political science, economics, law, environmental science or public administration.

    A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of ten (10) years of progressively responsible work experience in environment, programme management and sustainable development is required.

    Experience in international and multilateral relations is required.

    Experience in advising senior officials is required.

    Experience working in the executive office of UN head of entity or department is an advantage.

    Experience with the United Nations System is an advantage.

    Experience within the international environment governance system is required.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required.

    Knowledge of another UN official language is desirable.

    Assessment

    Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

    Special Notice

    Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-

    General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

    Staff members of the United Nations Secretariat must fulfill the lateral or geographical move requirements to be eligible to apply for this vacancy.

    Staff members are requested to indicate all qualifying lateral or geographical moves in their Personal History Profile (PHP) and cover note.

    The United Nations Secretariat is committed to achieving 50 / 50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

    All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

    On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.

    If the problem persists, please seek technical assistance through the Inspira "need Help" link.

    Internal Applicants when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date.

    This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

    Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-

    term positions and their applications will not be considered.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

    Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.

    Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-

    link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

    No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

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