Bids Officer
Aurama Solutions Limited
Nairobi, Kenya
15h ago
source : BrighterMonday

Job Summary

The Bid Officer will assemble a bid team with the relevant service / product / business knowledge required to prepare a winning bid, whilst taking ownership of the end-to-end bid process.

The Bid Officer is typically responsible for managing an opportunity from qualification through to contract award, including value proposition / strategy development, solution development, commercial considerations, partner identification, and risk management.

  • Minimum Qualification : Bachelor
  • Experience Level : Mid level
  • Experience Length : 5 years
  • Job Description

    Key Duties and Responsibilities :

  • Oversees all aspects of proposal and Tender preparation, ensuring quality, compelling bids are submitted in a timely manner.
  • Review all customer requirements to ensure that they are met in the proposal and Tenders and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
  • Ensure Greyhound is represented during Tender opening meetings.
  • Ensure Tender application is summited on timely basis and financials kept confidential.
  • Manage all marketing materials, website updates, and social media presence on behalf of the Company
  • Be the last point of contact with Company deliverables before they are published / distributed ensuring all formatting, aesthetics and content are in line with Company standards and expectations.
  • Proactively generate ways to advance the Company’s brand industry trade publications, digital media, speaking opportunities, conference participation and other forms of advertising
  • Actively market and promote Company’s, new solutions, services and products development activities including article development / pitch, social media, etc.
  • Ghost write articles on behalf of Company / key employees
  • Responsible for the distribution and content of eAlert (electronic company newsletter)
  • Assist team in the preparation of new business materials including RFQ / RFP responses, new business meeting pitch and prep, presentations, etc.
  • Develop branded materials as needed : PowerPoint Template, RFQ and other supporting materials
  • Create the annual marketing plan / budget
  • Continually evaluate the public relations strategy
  • Set up meetings between client decision makers and company’s senior manager (s) where appropriate.
  • Identify potential clients, and the decision makers within the client organization.
  • Plan approaches and pitches. Work with business development team to develop proposals that speaks to the client’s needs, concerns, and objectives.
  • Prospect for potential new clients and turn this into increased business.
  • Analyze and prepare for potential crises as well as catastrophes impacting organization’s image and reputation.
  • Perform competitive intelligence of organization to identify and supervise competitors’ strategies of marketing communications and define company’s response.
  • Develop, strengthen, protect and leverage company’s brand, copyrights and trademarks throughout company’s operating geographical regions.
  • Network with industry experts and potential clients to drive brand awareness and gather customer feedback to inform sales and business development teams
  • Performs other duties as assigned which are in the best interests of the Company
  • Monitor, analyze and communicate Marketing and PR results on a weekly and Monthly basis
  • Maintain a keen understanding of industry trends affecting clients and make appropriate recommendations regarding communication strategy surrounding them.
  • Qualifications and Work Experience

  • Degree in Business or any other field related to the position
  • Extensive bid writing experience with at least 5 years’ experience in a similar position. This include preparation of Tenders.
  • Strong time-management and organizational skills
  • Ability to coordinate several tasks at the same time
  • Well-developed negotiation skills
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