The Bid Officer will assemble a bid team with the relevant service / product / business knowledge required to prepare a winning bid, whilst taking ownership of the end-to-end bid process.
The Bid Officer is typically responsible for managing an opportunity from qualification through to contract award, including value proposition / strategy development, solution development, commercial considerations, partner identification, and risk management.
Minimum Qualification : Bachelor
Experience Level : Mid level
Experience Length : 5 years
Key Duties and Responsibilities :
Oversees all aspects of proposal and Tender preparation, ensuring quality, compelling bids are submitted in a timely manner.
Review all customer requirements to ensure that they are met in the proposal and Tenders and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
Ensure Greyhound is represented during Tender opening meetings.
Ensure Tender application is summited on timely basis and financials kept confidential.
Manage all marketing materials, website updates, and social media presence on behalf of the Company
Be the last point of contact with Company deliverables before they are published / distributed ensuring all formatting, aesthetics and content are in line with Company standards and expectations.
Proactively generate ways to advance the Company’s brand industry trade publications, digital media, speaking opportunities, conference participation and other forms of advertising
Actively market and promote Company’s, new solutions, services and products development activities including article development / pitch, social media, etc.
Ghost write articles on behalf of Company / key employees
Responsible for the distribution and content of eAlert (electronic company newsletter)
Assist team in the preparation of new business materials including RFQ / RFP responses, new business meeting pitch and prep, presentations, etc.
Develop branded materials as needed : PowerPoint Template, RFQ and other supporting materials
Create the annual marketing plan / budget
Continually evaluate the public relations strategy
Set up meetings between client decision makers and company’s senior manager (s) where appropriate.
Identify potential clients, and the decision makers within the client organization.
Plan approaches and pitches. Work with business development team to develop proposals that speaks to the client’s needs, concerns, and objectives.
Prospect for potential new clients and turn this into increased business.
Analyze and prepare for potential crises as well as catastrophes impacting organization’s image and reputation.
Perform competitive intelligence of organization to identify and supervise competitors’ strategies of marketing communications and define company’s response.
Develop, strengthen, protect and leverage company’s brand, copyrights and trademarks throughout company’s operating geographical regions.
Network with industry experts and potential clients to drive brand awareness and gather customer feedback to inform sales and business development teams
Performs other duties as assigned which are in the best interests of the Company
Monitor, analyze and communicate Marketing and PR results on a weekly and Monthly basis
Maintain a keen understanding of industry trends affecting clients and make appropriate recommendations regarding communication strategy surrounding them.
Qualifications and Work Experience
Degree in Business or any other field related to the position
Extensive bid writing experience with at least 5 years’ experience in a similar position. This include preparation of Tenders.
Strong time-management and organizational skills
Ability to coordinate several tasks at the same time
Well-developed negotiation skills