Senior Programme Management Assistant
United Nations
NAIROBI
3d ago

Org. Setting and Reporting The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP's Law Division works with international and non-governmental organizations, national and local governments, business and industry to develop and implement policies, strategies and practices that are cleaner and safer, incorporate environmental costs, use natural resources efficiently, reduce pollution and risks for humans and the environment, and enable the implementation of Conventions and international Agreements.

This post is located in the Law Division, OzonAction Branch in the Regional Office for Africa (ROA) at the Nairobi duty station.

The incumbent reports to the Regional Network Coordinator of Anglophone African Countries and will be responsible for the following duties : Responsibilities - PROGRAMME MANAGEMENT :

  • Independently provides full range of programme / project management and implementation assistance at all phases of the programme / project cycle for, typically, a large and highly complex component of the departmental programme / project initiatives, seeking guidance only in exceptional circumstances,
  • Researches, compiles, analyses, summarizes, and presents basic information / data on. wide range of programmes / projects and related topics, highlighting noteworthy issues / trends for consideration by appropriate parties.
  • Tracks resolutions, Executive Committee decisions, and other legislative decisions that affect programme / project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
  • Reviews, appraises and revises, as necessary, all Multilateral Fund submissions for substantive programmes / projects, ensuring compliance with : guidelines and programme / project objectives;
  • identifies problems / issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action,

  • Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.
  • Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme / project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.
  • Monitors budgetary commitments, including verification of charges and obligation documents in Umoja for all financial transactions;
  • Prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget;
  • evaluates trends of financial implementation and makes necessary recommendations to line manager.

  • PROJECTS MONITORING AND EVALUATION :
  • Serves as focal point for coordination, monitoring and expedition of Multilateral Fund Projects implementation activities and participates in programme / project evaluation;
  • Monitor implementation at all stages to ensure work is proceeding according to established plans, including analyzing implementation difficulties and initiating remedial action;
  • Liaises with diverse organizational units to initiate requests;
  • Prepares standard legal instruments and terms of reference against programme / project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.
  • g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training / study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

  • Arranges for formal closures of projects, including Project Completion Reports (PCRs) final budget revision, transfer of equipment, clearance, publication and distribution of final repmi.
  • Provides secretariat services to Regional and thematic meetings, committees, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members / participants;
  • assembles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc.

  • Prepares inputs for a wide range of documents / reports, briefings / debriefings, correspondence, etc.
  • Undertakes mission / meeting participation in support of above activities, e.g. specific administrative, operational / control tasks for programme / project activities.
  • GENERAL :

  • Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme / project activities, and updates OzonAction Management Information System (oMIS).
  • Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.
  • Perform other duties assigned. Competencies
  • Professionalism : Knowledge of internal policies, processes and procedures generally and in particular those related to programme / project administration, implementation and evaluation, technical cooperation, programming and budgeting.
  • Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.

    Ability to identify, independently assess, formulate recommendations and / or resolve a wide range of issues / problems, undertake research and gather information from standard sources and to work well with figures including ability to analyze and understand financial data.

    Ability to design information data bases from multiple sources into an integrated programme evaluation system. Ability to direct, supervise and train office support staff.

    Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization.

  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
  • remains calm in stressful situations.

  • Teamwork : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise;
  • is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Planning & Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments;
  • adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
  • monitors and adjusts plans and actions as necessary; uses time efficiently. Education Completion of high school diploma or equivalent is required.

    Supplementary training in administration, project management or other relevant field is an advantage. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away.

    Work Experience A minimum of ten (10) years of progressively responsible experience in programme or project administration, technical cooperation or related area is required.

    Experience in provision of full range programme / project management and implementation, is an advantage.

    Ability to review and analyse project results, monitoring and evaluation are highly desirable. Languages English and French are the working languages of the United Nations Secretariat.

    For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

    Assessment Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

    Special Notice Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her.

    In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

    Internal Applicants when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date.

    This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

    All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

    On-line applications will be acknowledged where an email address has been provided.

    If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.

  • If the problem persists, please seek technical assistance through the Inspira "Need Help?" link. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
  • Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.

    Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

    No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11 : 59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

    THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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