Provide high quality professional advice and support to managers and staff for all HR related matters and undertake specialist and general HR tasks as required and appropriate to the role.
a) Create a suite of document templates eg employment contracts, variation to contract letters, invitation to meeting letters, resignation letters, etc.
Ensure these are accessible to the team and ensure they are kept up to date and in line with contractual and statutory requirements.
b) Produce employment contracts and variation to contracts in line with authorised management requests.
c) Work closely with the Payroll Department to ensure workforce information is kept up to date, and any problems identified and addressed.
Issue accurate payroll instructions, to meet payroll deadlines.
d) Work with the Head of HR to guide and advise management and employees, through all aspects of the employee life cycle to include absence management, investigations, discipline, grievance, capability, in accordance with the consistent application of policies and procedures and compliance with employment law and best practice.
e) Manage the implementation and monitoring of HR processes including recruitment and selection, employment contracts and variations, starters and leavers, employment checks, induction, mandatory / other training, probationary period review, performance and development review, maternity / paternity / shared parental leave, flexible working requests and the evaluation of training, providing appropriate support and coaching to all management to ensure full compliance with policies and procedures.
f) Assist manager in the management of poor performance, advising on solutions and assisting with their implementation. g) Provide management information reports relating to HR for example absence data, staff lists, payroll costs, etc.
Work on requests for information, ensuring timely and accurate responses are provided.
h) Work with management to ensure all information (eg jobs, hours, etc) are up to date.
i) Contribute to the development of HR policies, as requested.
j) Management and provision of HR data including data input, as necessary.
k) Maintain a filing system to ensure documents and information are retained and easy to locate.
l) Maintain and update HR database systems.
m) Co-ordinate learning and development events for college staff, as required, and participate in the delivery of events as relevant.
n) Complete relevant documentation in line with Regulatory and awarding bodies.
o) Deputise for the Head of HR, as required.
p) Seek at all times to be effective and efficient and to enhance the quality of the service which the HR team gives to all its users in line with the values of the Company, thereby assisting them to provide a high quality of service to learners.