Human Resource Assistant - Transport Industry
Anonymous Employer
2d ago
source : BrighterMonday Kenya

Job Summary

Applications are invited from qualified persons for the above vacant position.

  • Minimum Qualification : Bachelor
  • Experience Level : Mid level
  • Experience Length : 2 years
  • Responsibilities :

  • Up keeping the muster roll and staff timings.
  • Individual staff data management-Date of employment / Due leaves, Loans, Offs duties, NSSF, NHIF, PIN records etc.
  • Supports organization staff by establishing a recruiting, testing, andinterviewing program; counseling managers on candidate selection;
  • conducting and analyzing exit interviews; and recommending changes.

  • Payroll computation.
  • Preparation and remittance of statutory deductions i.e. Paye, Nssf and Nhif before due dates.
  • Transit loss reconciliation with various materials ferried on behalf of customers, Others Gains and losses.
  • Taking Minutes for Management Meetings and truck analysis Minutes
  • Preparation and issuance of contracts to new staff after recruitment.
  • Making travel bookings and reservations for the Managing Director and other Management staff.
  • Manages a pay plan by conducting periodic pay surveys; scheduling andconducting job evaluations; monitoring and scheduling individual payactions;
  • and implementing pay structure revisions.

  • Preparingtraining / induction programs and coordinating the process to ensure newemployees in the department are well briefed and inducted into thevarious company processes before settling on their particular jobs.
  • To ensure implementation of the policies and procedures of the company.
  • To initiate the interoffice communications (Memos).
  • To be the custodian of all Personnel files
  • Enhances the organization’s human resources by planning, implementing,and evaluating employee relations and human resources policies andprocedures.
  • Implement HR programs as per the HR Manual
  • Ensures legal compliance by monitoring and implementing applicable humanresource as per the Employment Act (2007) requirements, conductinginvestigations, maintaining records, and representing the organizationat hearings.
  • Maintains the work structure by updating job requirements and job descriptions for all positions in liaison with other HODs
  • To conduct cross training
  • Prepares employees for assignments by establishing and conductingorientation and training programs in liaison with other HODs.
  • Ensures planning, monitoring, and appraisal of employee work results bytraining managers to coach and discipline employees;
  • schedulingmanagement conferences with employees; hearing and resolving employeegrievances; and counseling supervisors and employees.

  • Institute and run an effective employee benefits program in liaison with the HR executive committee
  • Retains historical human resource records by designing a filing and retrieval system and keeping past and current records.
  • Qualifications

  • University degree in HR or other related field
  • A fast learner
  • Leadership : An experienced team leader
  • Planning and organizing Organizational abilities
  • Critical thinking, decision making and problem solving skills.
  • Ability to initiate / manage cross-functional teams and multi-disciplinary projects.
  • Influencing, leading and delegating abilities
  • Must have sound change management skills problem solving, innovation,process improvement, influence, consultation, Conflict resolution,communication and leadership.
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