He / she will be responsible for performing day to day finance and administrative tasks under the direction and guidance of the Country Accountant.
A member ofthe fixed assets verification exercise team
Responsible for ensuring that acorrect fixed assets register is maintained (to be assigned to the assistant)
Post additionsand disposal of assets into the register and general ledger
Confirm andassign correct codes to supplier invoices
Prepare payments to suppliersaccording to the due dates ensuringall reconciliations and relevantdocuments are attached
Produce agedcreditors analysis by the 4th of the following month
Communicate tothe vendors on reconciling items with specific requests to correct the anomaly
Monitoradvance payments regularly to ensure receipt of goods and services
Monitor and report to theCountry Accountant for unpaid supplier balances which are more than 3 months
Bank& Petty Cash
Writing checksand updating the bank account on daily basis
Prepare regularbank reconciliations and submit to Country Accountant by the 3rd of every month
Ensure properfiling of Finance and accounting records.
Assist inmonthly stock counts as and when called for
Maintain a record of all expenseaccounts and promptly file them in the general ledger file for review by the 4th of every month.
Ensure all expenses areaccurately posted and provide a reconciliation of all general ledger accountsand control accounts
Managerelations with key suppliers & resolve alldisputes
Advise theCountry Accountant on the financial consequences of all proposed courses of action
Training and development & Performance
Attend relevant training as andwhen required and be aware of future developments regarding finance andaccounting & the overall business
To participate in performancemanagement reviews (Appraisal conducted by the Country Accountant)
Compliance with Regulatory Authority Requirements
Participate inthe annual audit by providing required support documents and schedules
Budgetand Cost Control
Review of costand escalate variations to the Country Accountant
Advise the Country Accountant onmajor financial issues which are outside the agreed management authority (e.g. fundraising)
Monitor Financial Progress and Performance
Preparation of monthly bank reconciliations and submit to the CountryAccountant for review andapprovals
Adhere to thefinance policies and procedures
Attend weeklyand other regular meetings as required
Qualifications and Experience
Professionalaccounting certification, CPA(K)
1 years ofexperience in accounting position
Knowledge offinance, accounting, budgeting, and cost control principles
Knowledge ofautomated financial and accounting reportingsystems.
Knowledge ofgovernment and tax regulations.
Ability toanalyze financial data and prepare financial reports, statements, and projections.
Work requiresprofessional written and verbal communication and interpersonal skills.
Willingness towork on a flexible schedule.
Ability tomulti task
Trustworthy,high degree of integrity
Ability towork independently
Ability towork in a highly computerized environment
Ability towork under pressure and excellent organizational skills
Willingnessand ability to work such hours as are necessary to accomplish job requirements
Excellentwritten, oral and interpersonal communicationskills
Experience Inaccounts receivable, accounts payable, and general accounts