People & Culture Assistant
The African Talent Company | TATC
Nairobi CBD
6d ago
source : Pigiame

The successful candidate will provide support to the Manager-People & Culture (P&C) on P&C issues and ensure best-practice delivery of people & culture services.

The role will report to the Manager-P&C. It will also involve coordinating closely on P&C matters with other stakeholders including the senior management team as well as a range of advisers and support providers.

In more detail, the areas of responsibility include :

1) Records Management

  • Managing staff lists and ensuring the data is accurate and up to date.
  • Ensuring staff files are updated with appropriate information and that they are up to the required standard.
  • Assisting in drafting of letters e.g. Visa, bank, NHIF & NSSF letters.
  • Supporting the P&C team in developing appropriate P&C metrics and consistently updating the same.
  • Capturing and updating information on the P&C systems such as Maconomy & Sage.
  • Assisting in monitoring staff absence and leave management.
  • Preparing the payroll on a monthly basis and calculating overtime.
  • 2) Immigration

  • Working with our immigration consultants to obtain all immigration documents for expatriates.
  • Managing all work permit and special pass applications and monitoring expiry and renewals.
  • Assisting in managing the secondment programme especially in relation to immigration requirements for inbound secondees.
  • 3) Recruitment, Selection and Placement

  • Assisting in identifying and sourcing appropriate talent for current open roles within the organisation.
  • Assisting in preparation of recruitment paperwork.
  • Assisting in managing the recruitment process and life-cycle, including initial assessments, interviews, and offers.
  • Assisting in the contracting process for new hires.
  • Supporting the onboarding process by assisting in the induction and ensuring new hires have all the resources they need to settle in the firm.
  • 4) Pension

  • Monitoring pension eligibility and facilitating new joiner applications into the scheme as well as facilitating the pension exit process for exiting staff.
  • Liaising with the Head of Finance / Pension scheme administrator on matters relating to the pension scheme.
  • 5) Exit process

  • Managing the exit process end to end by sending clearance forms, following up to ensure proper clearance processes are adhered to, and facilitating pension clearance.
  • Preparing final dues letters, CoS’s and ensuring up to date exits reports
  • 5) Any other duties allocated from time to time.

    The role will be based in Nairobi, Kenya.

    Experience and personal qualities

    This role will require a high calibre and experienced HR professional with the highest levels of ambition and commitment.

    The following qualification and experience is preferred :

  • Bachelor Degree in Human Resources / Business or a related field from a recognised institution.
  • Previous experience in human resource management.
  • Must possess strong interpersonal skills.
  • Ability to effectively communicate and collaborate with a diverse range of people.
  • Must be a flexible person with ability to work with minimum supervision.
  • Must have analytical and people skills.
  • Must be very organized and good in time management.
  • Must be eager to learn and have a positive can-do attitude.
  • The following personal qualities are preferred :

  • Firm commitment to the highest standards of quality.
  • Excellent planning and organisational skills.
  • Ability to learn quickly in a highly dynamic and fast-moving environment.
  • Action-orientated and innovative.
  • A commitment to the organisation’s mission and ethics.
  • Our client, ranked among the largest and leading full-service corporate law firms in the region, seeks to recruit for a People & Culture (P&C) Assistant.

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