Accountant – Accounts Payable
The African Talent Company | TATC
Nairobi
6d ago
source : Pigiame

Supplier Payment

1. Supplier documentation processing

  • Ensure full receipt of documentation from Suppliers, Farms, and Stores. This include Invoices, GRNs and LPOs
  • Quality check to ensure information contained in the LPO is reflected in the GRN and Invoice. Invoice must possess all the qualities of a tax invoice where necessary
  • Ensure all documents are signed off as per the mandate
  • Posting invoices into Quick Books
  • Ensure supplier statements are received by 5th of each month
  • 2. Remittance preparation and Reconciliation

  • Reconcile supplier statement against balance held in QB
  • Prepare remittance of unpaid invoices and reconcile against QB balance
  • Complete schedule of pending payments indicating status / reason for non-remittance (missing documentation - requisite approvals, LPO, GRN, Remittance missing, other)
  • Prepare the monthly analysis creditors payable summary (per Supplier and total amount) and submit report to Head of Creditors
  • Ensure payment are allocated to the relevant invoices as soon as the payment is done and prior to filing
  • 3. Supplier Relations

  • Follow-up on outstanding issues highlighted on a schedule of pending payments / remittances
  • Request any documents that do not conform to quality check (incorrect statements, Credit Notes, ETR etc)
  • Request revised statements, missing invoices, credit notes from the Supplier
  • Respond to NON-PAYMENT related Vendor inquiries (NB. Any enquiries relating to payments to be dealt with by Head of Credit Control only)
  • 1. VAT

  • After posting invoices, photocopy vatable invoices and file in VAT file for Audit purposes (supporting documentation)
  • 2. Assets

  • For documentation purposes, invoices with fixed Assets are photocopied and filed in Fixed Assets file
  • 3. Remittances

  • Remittances to be filed alphabetically and by currency on a monthly basis
  • Stock Taking

    1. Conduct and adhere to Stock Take instructions (see Appendix)

    Other

  • 1. Director / Manager credit card management ;
  • Work with Office Manager to obtain statements
  • Reconcile receipts with bank statement
  • Attach supporting documents
  • Prepare schedule for expenses analysis
  • Post into QB
  • Sign off the remittance
  • Follow-up to ensure payment made by 4th of each month to minimize unnecessary bank charges / interest
  • 2. Fuel documentation and usage analysis for suppliers LL ZZ

    3. Telecoms documentation and usage analysis (Kenyan Shillings LL ZZ)

    4. Utilities documentation and usage analysis (Kenyan Shillings LL-ZZ )

    5. Petty Cash management

  • Thika Farm-Farm Manager
  • Elite Plants
  • Veg General Manager
  • Office Manager
  • Submit duly signed remittances to Head of Creditors

    Ensure full receipt of documentation from Suppliers, Farms, and Stores. This include Invoices, GRNs and LPOs

    Apply
    Add to favorites
    Remove from favorites
    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form