Daycare Administrative Assistant
Maison Bebes
Nairobi CBD
2d ago
source : Pigiame

Responsibilities : Clerical

  • Check voicemail
  • Deliver and relay messages to care rooms
  • Order / buy daycare and office supplies
  • Maintain payroll records and submit payroll sheets to daycare Director
  • Prepare mailings
  • Organize and maintain children records
  • File notices, newsletters, articles, etc. in Parent Folders
  • Equipment maintenance, including calling in for repairs
  • Communications

  • Assist in marketing copy and creating flyers / signs
  • Edit and proofread communication
  • Assist in social marketing (i.e. Facebook, Instagram and Twitter)
  • Licensing

  • Maintain medications book, continuing education book, and emergency and fire drill books
  • Maintain compliance with all Nairobi county council regulations
  • Daycare Administration

  • Notify parents of sick children
  • Organize, maintain and audit children files
  • Print out attendance (check-in / check-out) sheets from database for all care rooms
  • Maintain daycare, staff, Director and office calendar
  • Assist Caregivers and Children when needed
  • Assist preparation for events
  • Maintain staff roster, children / parent rosters, emergency cards and allergies / special notations for children
  • Arrange / provide substitute aide and assistant for care rooms
  • Maintain communications with enrolling prospective families by sending out notifications and requests in regard to receiving applications, setting up child visits and deadlines for initial Materials
  • Fee to have a child’s spot held
  • Maintain and enter all enrollment forms
  • Schedule tours for prospective parents initial contact for answering prospective parents’ Questions
  • Requirements :

  • A bachelor’s degree in business administration, marketing or other relevant field
  • Working experience of 2+ years
  • Previous experience working in a school or daycare center a plus
  • 3 professional references
  • Willingness and ability to strictly adhere to daycare’s schedules, rules and regulations to ensure the safety and wellbeing of our children
  • Satisfactory completion of medical screening prior to start of employment (employer will provide for screening at a medical facility of their choosing to short-listed applicants).
  • Apply by :

  • Include CV, cover letter and names & contacts of 3 references
  • Your email and telephone number
  • Only shortlisted applicants will be contacted

    We are looking for an enthusiastic administrative assistant to join our team! The Administrative Assistant has four main roles : phones / communications, daycare administration support, licensing support, and various marketing / clerical duties.

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