JOB SUMMARY & PURPOSE:
The Project Manager will take a lead role in project Management and field operations specifically pertaining to the safe water system project and provide guidance management in terms of; Donor contract management, Project development, planning and reporting and Project implementation, documentation, learning & accountability.
The project manager shall provide leadership on the program scope ensuring that it takes advantage of opportunities to synergies with other local and international initiatives and is integrated into other programming of CARE and her partners. He/she will directly supervise, technically manage, mentor, coach and appraise project team members on all components of this initiative. She/he will oversee the design and implementation of the monitoring and evaluation plan and lead on the use of information generated to ensure that it is usefully deployed to inform further project implementation, support the learning agenda across the innovations. She/he provide technical guidance and enhance collaborative working relationship with project partners, county governments and strategic partnerships to further achievements of the project.
1. Leadership for all successful project innovations, learning and generation of evidence for outcomes and impact ( 30%)
- Provide management oversight to the SWS Project, which includes and not limited to; developing an operational strategy and consolidate the design of the various interventions into the project.
- Ensure communication flow is known by all partners, stakeholders and that timely communication for project concerns are shared with supervisor and other levels of management while ensuring that all official processes for external communication are adhered to.
- Establish good working relationship and coordinate with Project stakeholders to facilitate smooth project implementation, nurture support for key project components and successful growth of this project.
- Responsible for carrying out relevant coordination and external representation activities with other NGOs, UN agencies, donors, stakeholders in project area of operations.
- Monitor project interventions in all the 4 counties to pro-actively identify risks related to contract compliance and manage corrective action and represent CARE.
- Install best practices and innovation concepts which enhances project’s impact.
- Support WASH assessments, including interpretation of early warning indicators, and support to stakeholders as needed.
- Proactively link the WASH activities with key program sectors such as sexual and reproductive health, livelihoods and other CARE programs as needed.
2: Contract and Budget management and Compliance (30%)
- Oversee the grants and partnership management implementation, enforcement and compliance to all contractual requirements of the project.
- Ensure the project budget in implemented and reported on as planned.
- Prepare, revise and in a timely manner operationalize procurement plans for the project.
- Review all project financial reports submitted by finance on a monthly basis while providing timely feedback on all aspects to enhance proper and efficient utilization of program funds, explaining budget burn rates against planned activities/expenditure plans
- Ensure project assets and inventory held by the CARE and partners as per best practices, donor requirements and CARE Kenya policies and regulations.
3: Program Monitoring, Learning, Evaluation and Reporting (20%)
- Facilitate the collaborative development of a comprehensive M&E Plan, Detailed Program Implementation Plan and Operational Plan together with the project staff.
- Provide leadership and coordinate the project baseline survey and end of project evaluation.
- Support in organizing M&E strengthening workshop for implementer s and using the results of the workshop, finalize the Capacity building plans on M&E.
- Develop periodic management project progress update reports (Narrative & Financial) and ensure deadlines are met as stipulated by the donor.
- Ensure the project best practices, human interest stories and learning are documented and shared.
4: Staff management (10%)
- Supervise the SWS Project staff, while ensuring that they fully understand their responsibilities, work as a team and deliver on their tasks in a timely manner.
- Guide, supervise, coach, manage, mentor, provide leadership and support to the project staff on a day to day basis to meet project tasks and responsibilities, to deliver within contractual obligations.
- Lead hiring of competent staff and orient them in a timely manner to implement in line with contractual obligations and CAREs policies and procedures.
- Undertake mid-term and annual staff appraisal in line with JD and IOP requirements on a timely manner.
- In a timely manner notify and consult the supervisor and human resource department and CAREs management on any staff concerns related to their conduct, performance, confirmation and disciplinary issues while ensuring that policies and procedures are adhered to.
- Bachelors Degree in Public Health or Social Sciences or Engineering.
- Masters Degree is an added advantage.
- Minimum of 5 years experience in results-based program management and community based programme management, preferrably using funding from different donors.
- Demonstrated track record and experience in managing programming related to Water Sanitation & Hygiene projects, Policy influencing and rights advocacy. Experience in use of Community Score Card for social accountability (CSC) and Social Analysis and Action(SAA) for gender mainstreaming in programming is an asset.
- Experience in promotion of participatory research in safe water system(point-of-use home based water chlorination) and project monitoring and evaluation techniques development.
- Demonstrable experience in initiating and managing effective partnerships with government, CSOs, private sector and other stakeholders.
- Proven track record managing budgets, flow through funds, grants, and sub-contracts.
- Proven track record using results-based management to record and report on project impact.
- Spending Authority: as per CARE Kenya policy
- Supervision: The incumbent supervises the positions of Project officers, Field officers, Assistant Administrative officers, Office assistants and Drivers.
CONTACTS/KEY RELATIONSHIPS (internal & external):
- Internal: Works closely with the designated supervisor, program team, Program Director, CO program quality, learning & accountability unit, M&E Officer, Country Office Grants and Partnership Manager and other Program Support Units: Internal Audit, Finance, IT, Administration/ procurement, and Human Resources.
- External: Liaison with key Project Stakeholders in the country including: Donors, External Program Technical advisors like CDC US, CARE USA, CARE UK, Local organizations, project partners, relevant government departments (Health, Education, Water), and key strategic partners. The position also interacts with other external parties e.g. auditors, consultants etc.
- The incumbent will be based in Kisumu with 50% time in the field. The SWS Project catchment area is currently in 4 counties – Kisumu, Busia, Siaya and Migori.