INTERN - ADMINISTRATION
United Nations
NAIROBI
5d ago

Responsibilities

  • Work Areas : (a) logistics, communication and administration towards meeting related to the Committee of Permanent Representatives and the UN Environment Assembly’s preparation;
  • b) database and website management; and (c) contributions to the planning and organization of environment related conferences.

    Responsibilities

    Daily responsibilities will depend on the individual's background, the nature of specific tasks and activities, and the internship duration.

    Duties include the following :

    1.Carry out substantive research.

    2.Analyze, draft, and review documents.

    3.Present data and information gathered from diverse sources to support the implementation of tasks and activities.

    4.Support the preparation of briefing notes and fact sheets.

    5.Development of information material, presentations, and toolkits.

    6.Support the preparation of meeting / conference agendas and follow-up action points.

    7.Assist with ad hoc meetings and prepare meeting minutes if required.

    8.Support the drafting and preparation of official documents, such as diplomatic notes and letters.

    9.Perform other duties as required.

    Competencies

    Communication : Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately.

    Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience.

    Demonstrates openness in sharing information and keeping people informed.

  • Teamwork : Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise;
  • is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

    Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Client orientation : Considers all those to whom services are provided to be clients and seeks to see things from clients’ point of view.

    Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions.

    Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects.

    Meets timeline for delivery of products or services to client.

    Education

    Applicants must at the time of application meet one of the following requirements :

  • a)Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
  • b)Be enrolled in the final academic year of a first university degree program (minimum bachelor’s level or equivalent);
  • c)Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation;
  • d)Be computer literate in standard software applications;
  • e)Demonstrates keen interest in the work of the United Nations and has a personal commitment to the ideals of the Charter; and

    f)Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

    Applicants should be computer literate in standard software applications.

    Work Experience

    Applicants are not required to have professional work experience for participation in the programme.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required;
  • and knowledge of another official United Nations language is an advantage.

    Assessment

    Potential candidates will be contacted by Hiring Managers directly for further consideration and interviews.

    Special Notice

    Your application for this internship must include :

    1. A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.

    The Cover Note must include :

  • Title of the degree you are currently pursuing
  • Graduation Date
  • IT skills and programmes you are proficient in
  • Explain why you are the best candidate for this specific internship
  • Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).

    2. Proof of enrollment from current University (if not graduated).

    3. A copy of degree certificate (if you have already graduated).

    Due to a high volume of applications received, ONLY successful candidates will be contacted.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

    Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.

    Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

    No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

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